A top-tier agricultural firm struggled to manage the complex Joiners, Movers, Leavers (JML) process for Procurement systems.
Spanning 12 subprocesses and four systems, the workflow depended on fragile RPA bots that frequently failed. Over 80 hours per month were lost to manual fixes, and fragmented updates risked compliance gaps and delays.
The Solution
The company deployed a centralised JML hub built with Transformance.
The app connects to Ariba, SailPoint, SAP, and ServiceNow, orchestrating the full lifecycle for Procurement user updates. AI checks, automated alerts, and cross-system updates happen seamlessly in the background, without reliance on brittle bots.
“Transformance achieved in two months what was an issue for two years.” - Head of Procurement Operations”
The Impact
The JML process is now automated end to end, saving tens of thousands of Euros per year and eliminating recurring RPA maintenance costs.
System updates are consistent, compliance risks reduced, and Procurement operations run with minimal IT intervention.
What’s Next
The team plans to extend Transformance to other HR and IT access processes, creating a unified automation layer across the enterprise.
Want reliable, end-to-end JML automation? See how Transformance simplifies workforce processes.
