What is cash application software?

Cash application software matches incoming payments to open invoices automatically, posts the cleared items to your ERP, and flags exceptions for review. It replaces the manual spreadsheet matching that most AR teams still run today.

How does AI cash application work?

AI reads the remittance document (PDF, email, EDI, or bank portal download), extracts payment details, matches them to open invoices using a mix of deterministic rules and machine learning, and routes exceptions to a human. Vision language models handle new formats without template training.

What match rates should I expect?

ClearMatch runs at 95%+ straight-through processing. Payments move from remittance to posted journal entry in minutes, not hours. Vision language models handle new document formats without template configuration, so accuracy holds even when customer remittance layouts change.

How long does implementation take?

Full rollout, including ERP integration and remittance capture, takes 4 to 8 weeks. First payments are typically matched within days of kickoff. No template training. No dedicated admin required.

Which ERPs does it integrate with?

ClearMatch connects to SAP, Oracle, NetSuite, and Microsoft Dynamics out of the box. Bank statement ingestion supports MT940, CAMT.053, and BAI2 formats. Posting is validated before it touches the ERP.

Can it handle PDFs and unstructured remittances?

Yes. ClearMatch uses vision language models that read documents natively. It handles PDFs, scanned images, email bodies, and portal downloads without template configuration. Accuracy is 99.7% on structured remittance data and 96.6% on complex multi-column tables.

Pricing scales with users, transaction volume, and AI usage. Pilots run on a slice of your AR data so you can measure match rates and time savings before you commit. No upfront template configuration fees.

Is it secure for enterprise finance data?

ClearMatch deploys inside your VPC. Financial data never leaves your cloud boundary. The platform meets ISO 27001 standards, supports SSO/SAML and RBAC, and logs every action for audit.

Privacy Policy

01Controller

The data controller responsible for personal data processed in connection with this website is:

Transformance Solutions GmbH
Lokstedter Damm 5a
22453 Hamburg, Germany
Email: privacy@transformance.ai

02Personal Data Processing

a. User-Provided Data

Name, business email, company, job title, meeting preferences, and messages submitted via our booking or contact forms.

b. Automatically Collected Data

IP address (anonymised where possible), browser type, device, pages visited, referrer, timestamps, and interaction metrics such as clicks, scroll depth, and session replay.

c. AR Platform Data

For customers of our platform, business data includes remittances, invoices, customer master data, and ERP identifiers. This processing is governed by a separate Data Processing Agreement and is hosted on Microsoft Azure West Europe.

03Legal Bases (GDPR Article 6)

We process personal data under the following lawful grounds:

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Contract (Art. 6(1)(b) GDPR): Demo requests, proof-of-concept delivery, and customer contracts.
Legitimate Interest (Art. 6(1)(f) GDPR): Server logs, security, fraud prevention, and site operation.
Legal Obligation (Art. 6(1)(c) GDPR): Invoicing, tax retention, and regulatory requests.

04Sub-Processors

Transformance engages a small number of trusted service providers as data processors under GDPR Article 28. These processors fall into four categories:

Hosting and infrastructure · Webflow (site hosting), Microsoft Azure (application data, EU residency).
Analytics and product measurement · Google Analytics 4, Microsoft Clarity.
CRM and sales operations · HubSpot, Apollo.io.
Single sign-on and identity · Microsoft Entra ID, Google Workspace.

A current list of processors with regions, applicable safeguards, and retention details is available on request via privacy@transformance.ai. Material additions to the processor list are announced on this page in advance.

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Essential cookies (Webflow hosting and form handling) are required for the site to function and do not rely on consent. All non-essential cookies (Google Analytics 4, Microsoft Clarity, Apollo.io, HubSpot) are loaded only after you grant consent.

06International Data Transfers

Transfers of personal data to the USA rely on the EU-US Data Privacy Framework certification, Standard Contractual Clauses, or other Chapter V GDPR safeguards. Copies of the Standard Contractual Clauses are available on request via privacy@transformance.ai.

07Retention Periods

We retain personal data only for as long as necessary for the purpose of collection or as required by law. German tax and commercial records are kept for 6 to 10 years in accordance with applicable retention obligations. Service-specific retention periods are detailed under Section 4 (Sub-Processors).

08Data Subject Rights (GDPR Articles 15 to 22)

You have the following rights regarding personal data we hold about you:

Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure, or "right to be forgotten" (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object to legitimate-interest processing (Art. 21 GDPR)
Right to withdraw consent at any time (Art. 7(3) GDPR)
Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

To exercise any of these rights, email privacy@transformance.ai. We will respond within 30 days of receipt.

09Security

We protect personal data through TLS encryption in transit, access controls, logging, encrypted backups, and vendor due diligence. In the event of a personal data breach, we will notify the competent supervisory authority within 72 hours, and notify affected data subjects directly where the breach is likely to result in a high risk to their rights and freedoms.

10Policy Updates

Material changes to this privacy policy will be announced on this page with an updated "Last updated" date. For non-material updates (clarifications, typographical corrections), only the "Last updated" date is changed.

Contact

Privacy: privacy@transformance.ai
Support: support@transformance.ai